Product

Conversations in the kernel. The rest as packs.

Inbox, people, pipelines, journeys, AI and Insights on WhatsApp, SMS, RCS and Email — the kernel every workspace shares. An industry pack installs objects, fields, pipelines, roles and templates. Capability packs overlay installs, reviews and social. Store orders land on the matching person. Same OS. Records and numbers your team already names.

Conversation OS + packs

Conversations in the kernel. The rest as packs.

The OS is the same for every tenant: inbox, people, pipelines, journeys, AI, campaigns, Insights and cases across WhatsApp, SMS, RCS and Email. An industry pack sits on top of that kernel. It does not fork the product — it installs the objects, fields, pipelines, roles and templates a school, dealership, clinic or agency already runs. Capability packs overlay numbers you already trust elsewhere — installs, reviews, social, orders — without becoming that other product.

  • OS — shared inbox, assignment, automation and AI, isolated per workspace.
  • Pack — e.g. Course and Batch on a student, or Vehicle and Test drive on a buyer.
  • Still one thread — the conversation never leaves the inbox, whatever records hang off it.
See industry packs
VartaDesk Insights Overview — the daily workspace pulseOverview
A lead pipeline with named stagesPipelines
A custom object such as a property listingObjects a pack adds
Capability packs

Listen and overlay. Do not become the other tab.

Sales, cases, store downloads, reviews, social pulse, paid media, owned-channel conversions, website pulse and orders sit on the same OS. Each pack answers one question. We never mix store census, ads spend, GA4 key events, CAPI sends and a WhatsApp journey into a single number.

  • Pack

    Sales workspace

    Where is the deal?

    Opportunity and Quote records beside the inbox, with a deal pipeline and a sales-rep role — without forcing that chrome on every vertical.

  • Pack

    Cases & SLA

    Who is waiting, and by when?

    A thread becomes a tracked case with priority, an owner, and first-response / resolution clocks on your business-hours calendar. The clock pauses while you wait on the customer.

  • Pack

    App installs

    How many downloaded?

    Store-reported Play and App Store downloads, with an optional Adjust or AppsFlyer overlay for paid first opens. Census and attribution stay two series — never one blended number.

  • Pack

    Store reviews

    What are people writing?

    Pull Play and App Store reviews into Insights and reply when the store APIs allow it. A reputation inbox — not download census, and never attached to a lead.

  • Pack

    Social insights

    Did the Page post get seen?

    Read-only Facebook Page, Instagram Business and X pulse — posts and viewers. Not a messaging channel, not Ads Manager, and not a social inbox.

  • Pack

    Paid media pulse

    What did we spend?

    Meta Ads spend, clicks and platform-reported conversions, with optional Google Ads on the same pack. Overlay only — not Ads Manager, and never added to store downloads or WhatsApp conversion.

  • Pack

    Owned-channel conversions

    Tell Meta/Google this thread converted

    Write-back via Meta CAPI and optional Google Enhanced Conversions when a WhatsApp lead is won or an order is confirmed. Not Paid Media Pulse, and not Adjust. Lead Ads / CTWA form fills are a separate listen into ingest.

  • Pack

    Website pulse

    What happened on the site after the message?

    GA4 sessions, engaged sessions and key events in Insights. Overlay only — not tag manager, and never added to ads spend or WhatsApp conversion.

  • Pack

    Google Business Profile reviews

    What are people writing on Maps?

    Pull Google Maps reviews into Insights and reply from the tile. A local reputation inbox — not Play or App Store reviews, and never attached to a lead.

  • Connection

    Store orders

    Did they buy?

    Odoo, Shopify and WooCommerce orders land on the matching person when phone or email already exists. We listen — we are not your store admin.

  • Connection

    WhatsApp payment links

    Did money land on this thread?

    Razorpay payment links beside the inbox. Distinct from platform billing. Helps close on WhatsApp without becoming a PSP admin.

The OS

What every workspace gets

Packs change the records. Inbox, journeys, AI, campaigns, Insights and cases stay the same.

Realtime Multi-Channel Inbox

WhatsApp, SMS, RCS and Email in one live inbox — every thread from every channel on a single screen. Assign, tag, snooze, and hand off between the AI agent and a human without switching apps, so no message waits and no customer repeats themselves.

Conversations Live workspace
The VartaDesk Inbox group: follow-ups so no conversation goes cold, with the VartaDesk lockup in the left rail

Custom Pipelines & Lead Management

Build the pipeline your business actually runs on — name your own stages, set win and loss rules, and drag leads across a live kanban. Capture and route every enquiry automatically by product, by source, or by counsellor availability, then add custom fields so no detail about a lead ever lives in someone’s head.

Leads Live workspace
The VartaDesk People workspace: left navigation, a people list with a List/Kanban toggle, stage badges and tags

Studio Flows & Automation

Design multi-step journeys across WhatsApp, SMS, RCS and Email on a visual canvas — no code, no developer. Trigger a flow by product or source, then send templates, wait, branch on a reply, tag, and follow up automatically. The moment a customer needs a person, the journey hands off cleanly to your team instead of talking over them.

Abandoned Cart Recovery In the builder
The VartaDesk Studio Flow builder: left-hand node navigation (triggers, messages, timing, logic), a multi-step journey on the canvas, and the inspector panel

AI Agent

A 24/7 teammate that never sleeps and never goes off-script. Grounded in your own catalog and data, it answers pricing and product questions in seconds, qualifies every lead while they’re still warm, and speaks your customer’s language. When a conversation needs a human, it escalates with the full context — so your team picks up exactly where the bot left off.

A humanoid robot sitting on a bench, evoking an AI assistant

Campaigns & Templates

Turn WhatsApp, SMS, RCS and Email into a real sales motion. Broadcast pre-approved templates for greetings, pricing, reminders and offers to a targeted audience — segmented by stage, product or tag — and let scheduled follow-ups do the chasing. Every send respects opt-out and your plan quota, so you scale reach without ever risking a customer’s trust.

A handwritten note reading "Marketing Strategy" surrounded by planning materials

Email & Content Builder

Compose beautiful, on-brand emails and rich WhatsApp content with a drag-and-drop block editor — headings, buttons, media, all previewed live. Drop in tokens like the customer’s name or product to personalise every send, and your logo, brand colour and unsubscribe footer are applied automatically. Write once, reuse everywhere, across every channel.

PreviewIn the builder
The VartaDesk email builder: a block-based editor with heading, text and button blocks plus a personalisation token picker, beside a live email preview

Insights: Overview & Analytics

Overview is the daily dashboard — who still needs a reply, where the pipeline sits, what went out this month. Analytics is the engagement funnel: delivery, open and click rates against Sent, conversion after contact, and attributed revenue in one currency. Install a measurement, reviews or social pack and those overlays appear as their own series. Store downloads, ad attribution and a WhatsApp journey are three different questions — we will not add them up, invent a dollar ROI, or treat queued as sent.

Engagement funnel

Delivery

77%

Open

49%

Click

6%

Sent245 · Handed to a provider
Delivered188 · Reached a device or inbox
Read121 · Opened or read-receipt
Clicked14 · Tracked link

Conversion after contact is association, not last-click. Attributed revenue only when every order shares one currency — never a made-up ROI.

Cases & SLA Tracking

Every inbound WhatsApp, SMS, RCS or email thread can become a tracked support case — priority, status, and an owner, not just an open chat. Cases run against your business-hours calendar, so first-response and resolution deadlines are measured in real working time, with the clock pausing automatically while a case waits on the customer. A background sweep flags breaches the moment a deadline is missed, internal notes stay strictly internal, and closing a case fires the event that drives your CSAT follow-up.

Open casesBusiness hours
  • E

    Emma Walsh

    On track

    Quote window closing

    First response in 18m

  • L

    Luca Bianchi

    Waiting

    Invoice — order #4821

    Waiting on customer

  • F

    Fatima Al-Hassan

    Breached

    Callback confirmation

    Breached 12m ago

Enterprise-Grade Security & Roles

Your company, your team, your data — fully isolated from everyone else’s, by design. Give owners, admins and agents exactly the access they need with role-based permissions, and keep each agent scoped to their own leads and conversations. Security that protects your customers’ trust as seriously as you do.

A team of colleagues working together at laptops around a shared table

Bring Your Own Keys

Stay in full control of your stack. Connect your own WhatsApp provider and AI key per workspace — your credentials, your billing, your data — with no shared accounts and no lock-in. Encrypted at rest and never exposed, so switching on your own terms is always an option.

A padlock resting on a backlit keyboard, symbolizing secure key management

Set up a workspace in minutes.

Free to start. No credit card required.

Start free